Alta Del Mar Homeowners Association
MINUTES OF BOARD MEETING HELD ON MAY 16, 2017 (DRAFT)
BOARD MEMBERS PRESENT: Hossein Samadi, Yogi Chiniga, Chris Glenn, Tal Almog, Pradeep Mishra
CALL TO ORDER
The General Session meeting of the Alta Del Mar Homeowners Association was called to order by Hossein at 7:50 P.M. at Doubletree by Hilton located at 11915 El Camino Real, San Diego, California 92130.
1. Homeowner participation during open session
Motion made by Hossein to allow homeowner participation throughout the meeting. Motion amended by Chris that board starts the discussion, then homeowners are able to participate afterwards. Amended motion seconded by Yogi and voted 5/5 in favor.
2. Open comments by homeowners
- Concern raised regarding Tal’s lawsuit to previous board. Tal stated he has no lawsuit in place nor any intent to file suit.
- Concern raised about quality of DG. Tabled to next meeting.
- Need to notify homeowners that they are responsible for parkway/city trees.
3. Committee formation
Motion made by Pradeep to form 4 committees: DRC/ARC (existing), Landscaping (existing), Maintenance (new), Rules (new).
Motion seconded by Hossein and voted 5/5 in favor.
Management company will send eblast to invite homeowner volunteers for all committees.
4. Board Positions
Motion made by Chris, seconded by Yogi and voted 5/5 in favor.
President: Hossein Samadi
Vice President: Yogi Chiniga
Treasurer: Chris Glenn
Secretary: Pradeep Mishra
Member at large: Tal Almog
5. Liaison with management company
Motion made by Chris to appoint him as liaison for Action management company. Motion amended by Pradeep that all board members be copied on communication with Action. Amended motion seconded by Yogi and voted 5/5 in favor.
6. Establish community and DRC emails and web address
Motion made by Chris that Pradeep to choose URL and email as appropriate. Motion seconded by Tal and voted 5/5 in favor.
7. Determine communication channels between management company, board and home owners
No action taken. To be determined after meeting with Action.
8. DRC Changes discussed
Process Change – Conditional approval to allow construction to begin before final approval.
Deposits – It needs guideline revision.
Penalties for violations – not submitting plans or building in timely manner.
No specific actions taken.
9. Transition to Action Property Management company
The Board informed that transition is in progress and Action management company will take over from June 1st. Action will send welcome letter to all residents in May 3rd week.
10. Financial analysis/HOA fee review
Motion made by Hossein, that if CC&R and state laws permit, HOA fee is reduced from $415 to $375 per month at the earliest. Motion seconded by Tal. Voted 4 in favor, 1 in opposition. Chris voted in opposition of the motion.
Action property management company will explore HOA fee reduction on priority.
11. Member participation in open meetings via conference call
Motion made by Tal that if permissible and feasible, allow homeowner participation via conference call, budget of $100/meeting. Motion seconded by Pradeep, voted 5/5 in favor.
12. Survey monkey for homeowner feedback/participation
Motion made by Tal to use survey monkey to gather homeowner feedback. Seconded by Chris. Voted 5/5 in favor.
Yogi will look into feasibility and implement as appropriate.
13. Gate Closure timing
As per Ballot survey, overwhelming percentage of homeowners voted in favor of 24/7 gate closure.
Motion made by Yogi – Action management company to implement 24/7 gate closure in gradual process over next 3 months. Motion seconded by Tal, voted 5/5 in favor.
14. Gate sensors outside the gate broken at Gallop Crest gates
Motion by Pradeep to authorize $1200 to repair Gallop crest gate sensors, Yogi seconded. The motion voted 5/5 in favor.
15. Parking issues
Tabled for rules committee to discuss and decide.
16.Security patrol service
Tabled for maintenance committee to discuss and decide for security patrol/video cameras.
17. Social activities
Board will try to organize gathering in next few months; no specific action, call for volunteers.
18. Next Meeting Date
Tentative date 5/25, will be confirmed by eblast.
There being no further business to discuss, the meeting was adjourned at 9:16 P.M.